Exhibitor badge registration

• Each exhibiting company is allotted (5) five complimentary badges for each 100 square feet of exhibit space purchased.
• Non-exhibitor meeting suites are allotted (5) five complimentary badges.
• A $100 fee will be incurred for each badge over the complimentary allotment.
• No refunds will be issued for badges purchased but not used.

• The exhibitor and distributor badge allows access to the two exhibit halls, the Learning Center and educational sessions (if space permits) after all professional registrants have entered.
• Exhibitors will also have access to the virtual industry presentations and online exhibitor directory.  
• CME or CE credit is not tracked or awarded for those with exhibitor badges.
• Exhibitor personnel who wish to obtain CME/CE credit must register as a full conference professional registrant and pay the applicable registration fee.

Exhibitor personnel are considered:

• Employees of exhibiting company: sales, marketing, executive, operations, etc.
• Technical Exhibits access available between 6 a.m. – 8 p.m. during set up, show days and teardown
• Technical Exhibits are open Sunday, Dec. 1 – Wednesday, Dec. 4 from 10 a.m. – 5 p.m. 

Distributor personnel are considered:

• Dealers and independent sales representatives who are contracted to staff the booth.
• Technical Exhibits access available from 6 a.m. – 8 p.m. during set up, show days and teardown
• Technical Exhibits are open Sunday, Dec. 1 – Wednesday, Dec. 4 from 10 a.m. – 5 p.m. 

For your safety and convenience, we offer the following options for badge distribution. Please indicate your badge distribution method in the exhibitor registration dashboard.

• Group pickup: Your company’s main contact will be required to set up an onsite appointment to pick up company exhibitor personnel badges. It is the contact’s responsibility to distribute the badges to the appropriate exhibitor personnel. Onsite appointments must be scheduled by Nov. 15 through the exhibitor registration dashboard. Badges will be available for pick up at the scheduled time.
• Individual pickup: Individual exhibitor personnel may pick up their own badge onsite at any registration location and will be required to show a photo ID. Individual exhibitor personnel badges can only be picked up by the registered individual. 

If you do not select a badge distribution method in the exhibitor registration dashboard, your company badges will default to individual pickup, and each of your booth personnel will be responsible for picking up their badges individually.

Badge Pickup Hours

• We encourage you to share guest passes with your current and prospective customers who you would like to see at RSNA 2024. Guest passes are not intended to be used by company representatives. 
• Each exhibiting company and non-exhibitor meeting suite renter receive an allotment of complimentary guest passes.
• Each guest pass may be used for a Technical Exhibits Pass to visit the Technical Exhibits from Dec. 1–4 (a $575 value).
• Guest pass distribution and instructions can be found in the exhibitor registration dashboard beginning July 31. 

The formula used to determine the number of guest passes a company or renter will receive is as follows:

• RSNA offers an official letter of invitation for RSNA 2024 registrants.
• The letter of invitation, although not required for visa application, may assist as a supporting document.
• Download a visa letter by visiting our international invitation letter page.

• All registration cancellations must be made in writing by Nov. 20 in order to receive a refund.
• Refund requests received after Nov. 20 will not be accepted or refunded. 
• Registrations are non-transferable. No refunds will be issued for registrations purchased and not used. 
• Name changes for exhibitor representative registrations are allowed until the badge prints. After a badge prints, no name changes will be accepted, and a new registration will be required. 
• 5k Fun Run fees and R&E Foundation donations are tax deductible and benefit the RSNA R&E Foundation. All 5k Fun Run fees and donations are non-refundable.