RSNA Privacy Policy

• Collects, uses and stores the minimum amount of personal data that is necessary for one or more legitimate business purposes and to comply with legal obligations.
• Limits who has access to the personal data in our possession to only those who need it for legitimate business purposes.
• Protects personal data through physical and technical security measures tailored to the nature and sensitivity of the personal data we hold, and the risks such data presents to natural persons.
• Communicates with our employees, customers, suppliers, business partners and others about how we intend to use personal data in our day-to-day operations.
• Takes reasonable steps to ensure our personal data is accurate and up-to-date.
• Integrates privacy in the design of our activities, the software we develop and projects that involve the use of personal data.

If you are based in the UK, EU or the EEA and you are interacting with RSNA as a provider of services or goods, or us monitoring your behavior, then the related processing of your personal data is governed by the General Data Protection Regulation (GDPR), UK data protection laws, and their respective implementing national laws.  

• Membership information: when applying for an RSNA membership you will be asked to complete the appropriate form providing your contact and professional information. For certain positions you should also provide your photograph, bank details, and your authorization to verify your information with the appropriate licensing authorities or other relevant entities.
• Accounts on our website: All members and customers have the ability to create an online account. Besides the information you provide us when becoming a member, we also process your username, passwords, and we log your activity on the website.
• Registration to events, conferences and the annual meeting: we organize different events and conferences, and usually require your contact details and financial details. Additional information may be required of registrants seeking additional services such as accommodation preferences.
• Customer information: we work with a variety of nonprofit and commercial partners to support our mission through advertising and sponsorship at our annual meeting, in journals, and other activities and collect information from them in the course of our interaction.
• Marketing activities: e-mail addresses and information about the interaction with our communications (such as IP addresses, opens, click-through data). We may also send surveys   and collect various responses to these surveys which may include contact and professional information. RSNA uses this information to improve customer service, gather customer feedback, gauge interest in new products or services, and to develop saleable products. RSNA also sends content provided by relevant commercial partners to interested members and meeting attendees.
• Videos and photos: we collect and use videos and photos of members and event attendees in publicly available educational and promotional materials. Some of them include testimonies of persons who authorized us to share their personal experiences.
• Submissions to our journals: we collect name, contact details, affiliation of authors that submit papers or reports to our journals.
• Information collected automatically: there is other information that we collect automatically when you visit our site through the use of cookies or similar technologies, such as your IP address, browser type, access times. See our Cookies Policy for more information.
• Fellowship application: when applying for an RSNA fellowship or funding you will be asked to complete the appropriate form providing your contact and professional information. For certain positions you should also provide your photograph, bank details, and your authorization to verify your information with the appropriate licensing authorities or other relevant entities.

• We process personal data collected through our annual meeting app for the purpose of helping attendees locate content of interest to them.
• We process personal data of applicants to membership for the purpose of verifying their credentials to see if they meet the criteria to become members and for the purpose of processing the membership fee.
• We process personal data of our members when they log into their online accounts for the purpose of managing their membership and providing them membership related services.
• We process personal data in the context of article/abstract submissions for the purpose of publication of cutting edge research in the field of radiology.
• We process personal data in the context of our educational content to properly award credit and provide evidence to third parties of awarded credit.
• We process personal data of participants to our events for the purpose of organizing those events.
• We process personal data in the context of marketing activities for the purposes of marketing our services and of communicating with our members and customers.
• We process personal data of our members and customers to better discern and serve their needs, improve our products and services, and develop products to support our members’ field.  
• We process personal data in the context of videos and photos that we maintain, for the purposes of informing our members and the public about our activities.
• We process personal data collected through cookies placed by our website to support the operation of our website and to analyze the traffic patterns on our site so as to provide better service to visitors and members. See our Cookies Notice for more information.
• We process personal data to maintain professional day to day business operations with our partners and vendors.
• We process personal data (images and video) to promote and inform our members and the public about our activities and events.
• For archiving purposes according to our internal regulations as a nonprofit membership organization.
• We process personal data to comply with laws and enforcement requests, to enforce applicable agreements and policies for our services, to prevent fraud, and to comply with all applicable laws; including tax and other local regulations.  

We do not knowingly collect personal data from children. We may incidentally process personal data of children, for instance where participants to our events travel with family or when images we capture for our gallery of videos are those of conditions suffered by children. If a parent or guardian becomes aware that his or her child has provided us with personal data without their consent, please contact us. If we become aware that a child has registered for our services and has provided us with personal data without the consent of their parent or guardian, we will delete such information from our files.

• authorization of credit card transactions (US based),
• order fulfillment (US based),
• membership management (US based),
• Marketing email and print partners (US based),
• Education management partners (US based),

If the engagement involves the transmission of personal data, we require the service provider to treat that data consistent with this Policy. A contract to protect the personal data is executed before any data is disclosed, if that vendor will process personal data of individuals in the UK/EU/EEA on our behalf.

RSNA may also disclose information in special cases when it has a good-faith belief that such action is necessary to: (a) conform to legal requirements or comply with legal process; (b) protect and defend our rights or property; (c) enforce the Website Terms and Conditions of Use; or (d) act to protect the interests of our users or others. Occasionally RSNA may be required by law enforcement or judicial authorities to provide personally identifiable information to the appropriate governmental authorities. We will disclose such information upon receipt of a court order or subpoena in cooperation with a law enforcement investigation. RSNA reserves the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful.

We only collect and use personal data when there is a fair and legal basis for its collection and use, for instance, when the collection of personal data is necessary to become member of the Society, to meet our legitimate interests to send marketing material, to comply with legal obligations or when we have your authorization. See below the legal basis for each collection:

• Membership information: necessity to enter into a contract or for the performance of a contract and legitimate interest
• Registration to events, conferences and the annual meeting: necessity to enter into or for the performance of a contract. For certain processing of personal data in relation to our events, we rely on legitimate interest (e.g. taking photos during the event) to advance our mission as a membership organization in providing education and information.
• Marketing activities: Consent for email marketing; our legitimate interests for marketing conducted other than through email or phone call;
• Business information: necessity to enter into a contract or for the performance of a contract
• Videos and photos: Legitimate interest for informational and educational activities with consent to use specific images and video
• Mobile App: legitimate interest to assist Annual Meeting attendees navigate and organize their meeting experience and consent
• Journal submissions: necessity to enter or for the performance of a contract
• Survey participation and completion: consent
• Information collected automatically: consent

Privacy rights under the European regulation:
Transparency and the right to information: we provide notice to our members, website users and other third parties who interact with us of how we use personal data in our day-to-day activities at the time of collecting personal data, or as soon thereafter as possible. We also publish this privacy notice for a greater transparency.
Right to access, rectification, restriction of processing, erasure, and data portability: if you are based in the EEA we provide you with access to your own personal data. In addition, we will rectify your personal data when it is incorrect or inaccurate, and we will ensure the right to erasure, portability and to restriction of processing when these rights are not incompatible with other legal obligations. 
Right to object and withdraw consent at any time: for all marketing materials, you can opt-out anytime, and free of charge. The right to object for other processing activities will be balanced to ensure that it is not incompatible with local regulations or our legitimate interests. 
These requests should be submitted as follows:

• Opt-out of marketing communications: you can opt-out anytime by following the opt-out instructions in our commercial e-mails or contacting us. You will still continue to receive emails relevant to course registrations or purchases (e.g. registration confirmations or purchase receipts) or necessary to your continued membership in RSNA (e.g. dues notices).
• To exercise the rest of your rights: you should send a communication in writing to:

Radiological Society of North America
Attn: Privacy
820 Jorie Boulevard 
Suite 200
Oak Brook, Illinois 60523, USA

In order to fulfil this request,we may require you provide us information to verify your identity and specify your request. We will attend to your request in a timely manner within 30 days after receiving your request. If for any reason we need to extend this period of time, we will contact you.

If you are not satisfied with our response, you have the right to lodge a complaint with a supervisory authority of your habitual residence, place of work or place of the alleged infringement.

If we transfer data across-borders, we have procedures in place to ensure your personal information receives the same protection as if it were being processed inside the EEA, including, but not limited to, entering into contracts with our affiliates and third-party service providers, which stipulate the standards they must follow at all times including approved transfer mechanisms such as Standard Contractual Clauses.

We transfer your personal data on the basis of the derogations in Article 49 GDPR, particularly:

• Necessity to enter and for the performance of a contract for registration information to participate to our events; for processing personal data of our members to maintain their relationship with our organization, provide them services including when they log in to their member accounts; and also for processing personal data for online and offline courses.
• Explicit consent, for newsletter subscribers and certain processing in relation to organizing events - such as storing photos, and marketing activities;

As for safeguards to your personal data, we directly apply the GDPR provisions to your personal data. As a matter of principle, we do not engage in any onward transfers regarding your data, beyond the access that our processors have to your data. We carefully select our processors and we require that provide equivalent safeguard mechanisms.

This section is our Privacy Notice for California Residents (“Notice”) and applies to visitors, users, and others who reside in the State of California (“consumers” or “you”/”your”) and use RSNA, as contemplated under the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”) and, together “CCPA/CPRA”).

If you wish to exercise your rights under the CCPA/CPRA, please contact us using any of the methods provided in the Contact Us section below. We will consider and process your request within a reasonable period of time. Please be aware that under certain circumstances, the CCPA/CPRA may limit your exercise of these rights.

We collect different types of information from users, and we use and/or disclose this information for different business purposes. The chart below identifies the personal information we may collect and lists the parties with whom we may share this information and for what business purpose.

Category of Personal Information	Specific Personal Information that may be collected			Collected?	Purpose of Collecting the personal information	Categories of sources from which the Personal Information is collected	Is this category of Personal Information shared with third parties?	Categories of third parties with which the Personal Information may be shared	Purpose of disclosing or sharing Personal Information
Identifiers	Name, mailing address, email address, telephone number, IP address, and account information			Yes	To uniquely identify an individual in support of business activities
Personal Information categories listed in the California Customer Records Statute (Cal. Civ. Code 1798.80(e))	Name, signature, address, telephone number. Some personal information included in this category may overlap with other categories			Yes	To uniquely identify an individual in support of business activities
Protected classification characteristic under CA or federal law	Age (40 years or older), national origin, citizenship, marital status, sex, veteran or military status.			No	N/A	N/A	N/A	N/A	N/A
Commercial Information	Contact information and transaction/order history			Yes	To support business transactions
Biometric information	Physiological, biological, or behavioral characteristics			No	N/A	N/A	N/A	N/A	N/A
Internet or other similar network activity	IP address, browser type and version, Browsing history, information on a consumer’s interaction with a website, or advertisement			Yes	To support business operations and improve RSNA
Geolocation data	Information that can identify an individual’s precise location			No	N/A	N/A	N/A	N/A	N/A
Sensory Data	Audio, electronic, visual, thermal, olfactory, or similar information.			No	N/A	N/A	N/A	N/A	N/A
Professional or employment-related information	Current or past job history or performance evaluations.			No	N/A	N/A	N/A	N/A	N/A
Non-public education information (per the Family Educational Rights & Privacy Act)	Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.			No	N/A	N/A	N/A	N/A	N/A
Inferences drawn from other personal information	Profile reflecting a person's preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.			No	N/A	N/A	N/A	N/A	N/A

This site contains links to other sites. While RSNA strives to link only to sites that share our high standards and respect for privacy, RSNA is not responsible for the privacy practices employed by other sites.

RSNA MAKES NO CLAIMS, PROMISES OR GUARANTEES ABOUT THE ACCURACY, COMPLETENESS OR ADEQUACY OF THE CONTENTS OF ITS SITE, AND EXPRESSLY DISCLAIMS LIABILITY FOR ERRORS AND OMISSIONS IN THE CONTENTS OF THIS SITE. NO WARRANTY OF ANY KIND, IMPLIED, EXPRESSED OR STATUTORY, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF NON-INFRINGEMENT, TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND FREEDOM FROM COMPUTER VIRUS, IS GIVEN WITH RESPECT TO THE CONTENTS OF THIS WEBSITE OR ITS HYPERLINKS TO OTHER INTERNET RESOURCES. REFERENCE IN THIS WEBSITE TO ANY SPECIFIC COMMERCIAL PRODUCTS, PROCESSES OR SERVICES, OR THE USE OF ANY TRADE, FIRM OR CORPORATION NAME IS FOR THE INFORMATION AND CONVENIENCE OF THE PUBLIC AND DOES NOT CONSTITUTE ENDORSEMENT OR RECOMMENDATION BY RSNA. 

We only keep personal data in our records as long as they are necessary for the purposes they have been processed. The retention period depends on the context in which we process data, for instance:

• 3 years: complaints involving active members
• 7 years: CME activity data, contracts (after completion)
• Permanent: membership application, journal article copyright transfer agreements. Only this information is stored permanently for archiving purposes according to our internal regulations.

These changes will be notified to you via an email communication and/or by placing a prominent notice on the Site. The time stamp you see on the policy will indicate the last date it was revised.

We do not sell your personal information . We may use or disclose the personal information we collect for one of the purposes listed in the chart. We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without first providing you notice. 

We may disclose and have disclosed in the past twelve (12) months personal information to third parties for business purposes as set forth in the above chart in this Policy. In the preceding twelve (12) months, we have not sold personal information.

We will retain your personal information for no longer than is necessary for the purposes stated in this Policy, unless otherwise extending the retention period is required or permitted by law or subject to our retention policies as may be in place from time to time. The data storage period may vary depending on the scenario, product, and service. The standards we use to determine the retention period are as follows:

• The time required to retain personal data to fulfill business purposes, including providing products/services;
• Maintaining corresponding transaction/business records;
• Controlling and improving the performance and quality of RSNA;
• Handling possible user queries or complaints and locating problems;
• Whether the user agrees to a longer retention period; and
• Whether the law, contracts, and other equivalencies have special requirements for data retention.

The CCPA/CPRA provides California residents with specific rights regarding their personal information. This section describes your CCPA/CPRA rights and explains how to exercise those rights. 
Access to Specific Information and Data Portability Rights

You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you:

• The categories of personal information we collected about you. 
• The categories of sources for the personal information we collected about you. 
• Our business or commercial purpose for collecting or selling that personal information. 
• The categories of third parties with whom we share that personal information. 
• Copies of specific pieces of personal information we collected about you (also called a data portability request). 
• If we disclosed your personal information for a business purpose, a list of the disclosures made identifying the personal information categories that each category of recipient obtained. 

Correct/Rectify Personal Information

You have the right to rectify (correct, update, or modify) the personal information we collect about you. After making such a request, we will take commercially reasonable efforts to correct inaccurate personal information within 45 days of receiving the request. In the event an extension is needed, we may take an additional 45 days when reasonably necessary. In this case, we will provide you a notice of extension within the first 45-day period. 

Deletion Request Rights

You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions. Once we receive your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records unless an exception applies. 

We may deny your deletion request if retaining the information is necessary for us or our service providers to:

• Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
• Debug products to identify and repair errors that impair existing intended functionality.
• Exercise free speech, ensure the right of another consumer to exercise their free speech rights or exercise another right provided for by law.
• Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et seq.).
• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, specifically if you previously provided informed consent and deleting that information may seriously impair or render impossible the research’s achievement.
• Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
• Comply with a legal obligation.
• Make other internal and lawful uses of personal information that are compatible with the context in which you provided it.

To exercise access, rectification, data portability, and deletion rights described above, please submit a verifiable consumer request to us by:

• Emailing us at privacy@rsna.org. 

Only you or a person registered with the California Secretary of State that you authorize to act on your behalf may make a verifiable consumer request related to your personal information.

You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:

• Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
• Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it. 

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to request and confirm the personal information relates to you. Making a verifiable consumer request does not require you to create an account with us. We will only use personal information in a verifiable consumer request to verify the requestor’s identity or authority to make the request. 

We will try our best to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option. Any disclosures will only cover the 12-month period preceding the receipt of the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another and should allow you to further transmit information if you desire. 

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request. 

We will not discriminate against you for exercising of your CCPA/CPRA rights. Based solely on the exercise of your CCPA/CPRA rights, we will not, unless allowable under the CCPA/CPRA:

• Deny you goods or services
• Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties
• Provide you a different level or quality of goods or services

Suggest that you may receive a different price or rate for goods or services or a different level of quality of goods or services