We understand that participating at an exhibition can be an overwhelming experience. To assist, we have created this page complete with exhibiting tips, access to webinars focused on the RSNA annual meeting, answers to frequently asked questions and past issues of the RSNA Exhibitor Newsletter. If, at any time, you have questions regarding your participation, please contact RSNA Technical Exhibits Department at 1-630-571-7850 or firstname.lastname@example.org.
Stay on top of all the dates, deadlines, available opportunities, and contractor information with the current issue of our Exhibitor Newsletter. This newsletter keeps you informed so you won't miss a thing.
During the year, RSNA will be offering exhibitors the ability to connect with RSNA staff and key service contractors via planning webinars. This list will be updated as webinars are scheduled.
A 90-minute webinar was held on Tuesday, June 23 regarding exhibitor planning for RSNA 2015. During the presentation we received an update from RSNA Leadership, learned about opportunities outside of Exhibiting, reviewed the new Hanging Sign policy, and released the First-Round Space Assignments. We also touched-base on the enhanced priority point system in place for RSNA 2016's space assignment process.
A one-hour webinar was held on Tuesday, February 17 to review RSNA 2014 and look ahead to RSNA 2015. During this webinar, we shared the final numbers and successes of the 100th Annual Meeting as well as new information for 2015 including the floor plan, space rates and an exhibitor housing update:
How to Budget, Manage Costs, Measure & Reporting Exhibiting Performance & ROI - Many exhibit managers are facing increased pressure from senior management to measure exhibiting ROI. And while everybody's talking about ROI, very few are actually measuring it. Attend this insightful and practical exhibitor webinar to go inside the tradeshow numbers game and learn why, what and how to measure to report exhibiting performance and ROI. A 'must-attend" event for every exhibitor wanting to measure and improve results. (Recorded September 2014)Click here to watch the Webinar.
Handout - Webinar WorkbookHandout - ROI Cost Calculator
How to Attract Enough of the Right Attendees to your RSNA Exhibit - Competition for medical/healthcare attendee's time in the exhibit hall is fierce. The battle is won before the show opens. Today, no exhibitor of any size can afford to just show up and hope the right attendees find their exhibit. Effectively, pre-marketing your exhibit is a "must do" to get your fair share of qualified traffic. Led by preeminent tradeshow expert, Jefferson Davis of Competitive Edge, he will walk you through an eight-step pre-show marketing planning process that will put your company "in the mind" and "on the agenda" of enough of the right RSNA attendees. (Recorded August 2013) Click here to watch the Webinar.
How to Have a Productive and Positive Exhibiting Experience. RSNA wants to make sure all first time exhibiting companies have a positive and productive experience. In the webinar, John Jaworski of RSNA and tradeshow marketing expert, Jefferson Davis of Competitive Edge share important show information, useful knowledge and exhibiting skills critical to your company's success. Click here to watch Webinar.
Learn strategic, timely and actionable tips to help during the planning for the RSNA meeting.
What are the exhibit hours for RSNA 2015? When is the final payment due? How do I update my exhibitor listing? Do I need to submit a floor plan for approval? Who is the general contractor? Can I set up my own booth? What is an Exhibitor Appointed Contractor? Can we hang a sign or banner? How do we order an Internet connection for our booth? What giveaway items are allowed during the meeting? Can we conduct a raffle or drawing at our booth? Can I rent the RSNA 2015 Registration List? When will we receive our badges? When can we set up our booth?
What are the exhibit hours for RSNA 2015? The hours of the RSNA Technical Exhibition are: Sunday, November 29 from 10:00 a.m. to 5:00 p.m.Monday, November 30 from 10:00 a.m. to 5:00 p.m.Tuesday, December 1 from 10:00 a.m. to 5:00 p.m.Wednesday, December 1 from 10:00 a.m. to 5:00 p.m.Thursday, December from 10:00 a.m. to 2:00 p.m.
When is the final payment due? Final payment is due on August 7. Any balance not paid by August 7 will be subject to space reassignment. Exhibitors will earn four (4) priority points toward RSNA 2016 for paying RSNA 2015 technical exhibit space rental fees in full by this date.
How do I update my exhibitor listing? The RSNA Technical Exhibits will be promoted online, mobile and in print. Exhibitors have the ability to modify/review their company profile online on or about July 8. In addition, each company will be able to upgrade their exhibitor listing to include company logo, product descriptions and images, pdfs, videos and social media links.
Do I need to submit a floor plan for approval? All companies exhibiting with a freeform, peninsula or mobile booth is required to submit a floor plan for approval by Friday, September 4. Your floor plans will be reviewed for general conformities to Rule 9, Exhibit Design.
Who is the general contractor? Freeman is the general contractor. You can contact Freeman at 1-773-473-7080 or FreemanChicagoES@freemanco.com.
Can I set up my own booth?
Yes. In 2011, McCormick Place established a McCormick Place Exhibitor Bill of Rights. Exhibitors may now perform work in a booth of any size. You can work within your booth using your own ladders or hand tools, cordless tools, power tools and other tools designated by McCormick Place. In addition to the work currently performed, you may also begin performing the following work within your booth:
What is an Exhibitor Appointed Contractor (EAC)? An EAC is any contractor other than official RSNA contractors who needs access to your booth for set-up/dismantle purposes. Requests to use an Exhibitor Appointed Contractor must be submitted on or before October 16. No requests, addenda or substitutions received after that deadline will be approved. Only requests from exhibitors (not EACs) will be considered. EAC registration will begin on July 8.
Can we hang a sign or banner? Exhibitor identification in all RSNA publications and on all signs and booth graphics must be the company name submitted on the Application/Contract. Where product/brand names are used in the primary identification, product/brand names may not appear in type larger than that of the company name. Wholly owned subsidiaries of the exhibiting company may, however, be identified so long as the principal identification is the parent company name and logo. All freeform exhibits (20'x20' or larger) and mobile units are permitted to having hanging signs and banners. These booth elements must be fixed and within the confines of the booth. Hanging signs or banners between contiguous exhibits will not be considered. Maximum height permitted for hanging signs and banners is 24' at top. Exhibitors wishing to hang signs and banners will be required to indicate request on the RSNA Freeform or Mobile Booth Design Form and submit with complete scale drawings on or before Friday, September 4. All requests must be reviewed and approved by RSNA. Inline and Peninsula exhibits are not permitted to hang signs or banners.
How do we order an Internet connection for our booth? All Internet service connections for RSNA 2015 are to be contracted through RSNA only. Remember to take advantage of the RSNAnet Early-Bird Deadline of September 30. The RSNAnet Order Form will be found in the RSNA Exhibitor Service Kit.
What giveaway items are allowed during the meeting? Any item being distributed during RSNA is to be straightforward, professional and noncombative in nature. Small token gifts, which are not worn or displayed, and may be carried in the pocket of an attendee are acceptable. Such token gifts must meet AMA ethics guidelines and should not be of substantial value. It is the responsibility of the exhibitor to receive prior approval for any handout/novelty item that may be questionable in nature. Please review the RSNA Giveaway Request Form to be found in the Exhibitor Service beginning July 8.
Can we conduct a raffle or drawing at our booth? Yes. Drawings, raffles and lotteries may be conducted at RSNA 2015. The total monetary value of all prizes awarded by any single exhibitor may not exceed $1,000. Please review the RSNA Raffle Request Form to be found in the Exhibitor Service Kit.
Can I rent the RSNA 2015 Registration List? Yes. The RSNA 2015 Registration Lists are available by confirmed 2015 exhibitors. The cost is .15 cents per name with a minimum order of $75.00. Only mailing data is available for purchase. Please remember to include a sample-mailing piece when submitting your request form. Please allow 7-10 business days for processing approvals. The RSNA Registration List Request Form will be found in the Exhibitor Service Kit.
When will we receive our exhibitor badges? The advance exhibitor registration deadline in order for badges to be mailed in advance is Wednesday, November 4 at 5:00 PM CST. Online registration does not close and will remain open throughout the meeting. Badges requested after November 4 can be picked up at McCormick Place at Exhibitor Registration. If you need additional information, you can contact RSNA Registration at email@example.com or 1-630-571-7852.
When can we set up our booth?All exhibitors can begin the set-up of their booth on Friday, November 27 at 8:00 A.M. Exhibits must be substantially completed by 6:00 P.M. on Saturday, November 28 and show-ready by 9:00 am Sunday, November 29. Companies with a free-form exhibit (20' x 20' or larger) will be scheduled a target move-in assignment between Friday, November 20 and Wednesday, November 25. These assignments will be released on or about September 14 via the RSNA annual meeting website.
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