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  •  Apply for Space  

  • Annual Meeting Banner 2014
  • Exhibitor Education Center

  • We understand that participating at an exhibition can be an overwhelming experience.  To assist, we have created this page with exhibiting resources and answers to frequently asked questions. If, at any time, you have questions regarding your participation, please contact RSNA Technical Exhibit Services at 1-630-571-7850 or exhibits@rsna.org.

    Exhibitor Newsletter

    Stay on top of all the dates, deadlines, available opportunities, and contractor information with the current issue of our Exhibitor Newsletter.  This newsletter keeps you informed so you won't miss a thing.


    Exhibitor Webinars

    During the year, RSNA will be offering exhibitors the ability to connect with RSNA staff and key service contractors via planning webinars.  This list will be updated as webinars are scheduled. 

    RSNA Exhibitor Planning Meeting/Webinar 
    An one-hour webinar was held on Tuesday, February 25 reviewing RSNA 2013 and looking ahead to RSNA 2014.  During this webinar, new housing and registration information was discuss.  Experient shared information regarding improvement to the housing/registration website and lead retrieval devices.  The RSNA 2014 floor plan, space rates and assignment tips were reviewed along with a looks at other programs for exhibitors at the annual meeting.  Finally, the webinar closed with celebration information regarding this year's, RSNA's Centennial Meeting.

    Replay Exhibitor Webinar*
    *due to technical difficulties, this webinar begins already in progress.  

    Handout - Webinar Slides
    Handout - Lead Retrieval
     


    Frequently Asked Questions (FAQ)
      

    What are the exhibit hours for RSNA 2013?
    When is the final payment due?
    How do I update my exhibitor listing?
    Do I need to submit a floor plan for approval?
    Who is the general contractor?
    Can I set up my own booth?
    What is an Exhibitor Appointed Contractor?
    Can we hang a sign or banner?
    How do we order an Internet connection for our booth?
    What giveaway items are allowed during the meeting?
    Can we conduct a raffle or drawing at our booth?
    Can I rent the RSNA 2013 Registration List?
    When will we receive our badges?
    When can we set up our booth?  

    What are the exhibit hours for RSNA 2014?
    The hours of the RSNA Technical Exhibition are:
    Sunday, November 30 from 10:00 a.m. to 5:00 p.m.
    Monday, December 1 from 10:00 a.m. to 5:00 p.m.
    Tuesday, December 2 from 10:00 a.m. to 5:00 p.m.
    Wednesday, December 3 from 10:00 a.m. to 5:00 p.m.
    Thursday, December 4 from 10:00 a.m. to 2:00 p.m.

    When is the final payment due?
    Final payment is due on August 8. Any balance not paid by August 8 will be subject to space reassignment and a loss of four priority points toward the RSNA 2015 Annual Meeting.

    How do I update my exhibitor listing?
    The RSNA Technical Exhibition will be promoted online, mobile and in print.  Exhibitors have the ability to modify/review their company profile online on or about June 25. In addition, each company will be able to upgrade their exhibitor listing to include company logo, product descriptions and images, pdfs, videos and social media links.

    Do I need to submit a floor plan for approval?
    All companies exhibiting with a freeform, peninsula or mobile booth is required to submit a floor plan for approval by Friday, September 5. Your floor plans will be reviewed for general conformities to Rule 9, Exhibit Design.

    Who is the general contractor?
    Freeman is the general contractor.  You can contact Freeman at 1-773-473-7080 or FreemanChicagoES@freemanco.com.

    Can I set up my own booth?  

    Yes.  In 2011, McCormick Place established a McCormick Place Exhibitor Bill of Rights.  Exhibitors may now perform work in a booth of any size.  You can work within your booth using your own ladders or hand tools, cordless tools, power tools and other tools designated by McCormick Place. In addition to the work currently performed, you may also begin performing the following work within your booth:

    • Setting up and dismantling exhibits;
    • Assembling and disassembling materials, machinery or equipment;
    • Installing all signs, graphics, props, other decorative items and Exhibitor drapery, including the skirting of Exhibitor tables;
    • Delivering, setting up, plugging in, interconnecting and operating the Exhibitor's electrical equipment, computers, audio-visual devices and other equipment;
    • Skidding, positioning and re-skidding all Exhibitor materials, machinery and equipment using non-motorized hand trucks and dollies;
    • An exhibitor and exhibitor employees are prohibited at any time from using scooters, forklift, pallet jacks, condors, scissor lifts, scaffolding, motorized dollies, or similar motorized or hydraulic equipment on McCormick Place premises.

    What is an Exhibitor Appointed Contractor (EAC)?
    An EAC is any contractor other than official RSNA contractors for labor, supervision or any other service. Requests to use an Exhibitor Appointed Contractor must be submitted on or before October 17. No requests, addenda or substitutions received after that deadline will be approved. Only requests from exhibitors (not EACs) will be considered.  EAC registration will begin on July 14.

    Can we hang a sign or banner?
    Hanging of signs, banners or exhibit components from the exhibit hall ceiling is prohibited. All Free-Form exhibits must submit a floor plan and signed Agreement Form before September 5th.

    How do we order an Internet connection for our booth?
    All Internet service connections for RSNA 2014 are to be contracted through RSNA only. Remember to take advantage of the RSNAnet Early-Bird Deadline of September 26, 2014. The RSNAnet Order Form will be found in the RSNA Exhibitor Service Kit beginning July 14. 

    What giveaway items are allowed during the meeting?
    Any item being distributed during RSNA is to be straightforward, professional and noncombative in nature. Small token gifts, which are not worn or displayed, and may be carried in the pocket of an attendee are acceptable. Such token gifts must meet AMA ethics guidelines and should not be of substantial value. It is the responsibility of the exhibitor to receive prior approval for any handout/novelty item that may be questionable in nature. Please review the RSNA Giveaway Request Form to be found in the Exhibitor Service beginning July 14. 

    Can we conduct a raffle or drawing at our booth?
    Yes. Drawings, raffles and lotteries may be conducted at RSNA 2014. The total monetary value of all prizes awarded by any single exhibitor may not exceed $1,000. Please review the RSNA Raffle Request Form to be found in the Exhibitor Service Kit beginning July 14. 

    Can I rent the RSNA 2014 Registration List?
    Yes. The RSNA 2014 Registration Lists are available by confirmed 2014 exhibitors. The cost is 12 cents per name with a minimum order of $75.00. Only mailing data is available for purchase. Please remember to include a sample-mailing piece when submitting your request form. Please allow 7-10 business days for processing approvals. The RSNA Registration List Request Form will be found in the Exhibitor Service Kit beginning July 14. 

    When will we receive our exhibitor badges?
    The advance exhibitor registration deadline in order for badges to be mailed in advance is Wednesday, November 5 at 5:00 PM CST. Online registration does not close and will remain open throughout the meeting.  Badges requested after November 5 can be picked up at McCormick Place at Exhibitor Registration.  If you need additional information, you can contact RSNA Registration at reginfo@rsna.org or 1-630-571-7852.

    When can we set up our booth?
    All exhibitors can begin the set-up of their booth on Friday, November 28 at 8:00 A.M. Exhibits must be substantially completed by 6:00 P.M. on Saturday, November 29 and show-ready by 9:00 am Sunday, November 30. Companies with a free-form exhibit (20' x 20' or larger) will be scheduled a target move-in assignment between Monday, November 24 and Wednesday, November 26. These assignments will be released on or about September 15 via the RSNA annual meeting website.

We appreciate your comments and suggestions in our effort to improve your RSNA web experience.

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Discounted Dues: Eligible North American Countries 
Belize
Costa Rica
Dominican Republic
El Salvador
Grenada
Guatamala
Haiti
Honduras
Jamaica
Netherlands Antilles
Nicaragua
Panama
St.Lucia
St. Vincent & Grenadines
Country    Country    Country 
Afghanistan   Grenada   Pakistan
Albania   Guatemala   Papua New Guinea
Algeria   Guinea   Paraguay
Angola   Guinea-Bissau   Peru
Armenia   Guyana   Phillippines
Azerbaijan   Haiti   Rwanda
Bangladesh   Honduras   Samoa
Belarus   India   Sao Tome & Principe
Belize   Indonesia   Senegal
Benin   Iran   Serbia
Bhutan   Iraq   Sierra Leone
Bolivia   Jordan   Solomon Islands
Bosnia & Herzegovina   Jamaica   Somalia
Botswana   Kenya   South Africa
Bulgaria   Kiribati   South Sudan
Burkina Faso   Korea, Dem Rep (North)   Sri Lanka
Burundi   Kosovo   St Lucia
Cambodia   Kyrgyzstan   St Vincent & Grenadines
Cameroon   Laos\Lao PDR   Sudan
Cape Verde   Lesotho   Swaziland
Central African Republic   Liberia   Syria
Chad   Macedonia   Tajikistan
China   Madagascar   Tanzania
Colombia   Malawi   Thailand
Comoros   Maldives   Timor-Leste
Congo, Dem. Rep.   Mali   Togo
Congo, Republic of   Marshall Islands   Tonga
Cote d'Ivoire   Mauritania   Tunisia
Djibouti   Micronesia, Fed. Sts.   Turkmenistan
Dominica   Moldova   Tuvalu
Domicican Republic   Mongolia   Uganda
Ecuador   Montenegro   Ukraine
Egypt   Morocco   Uzbekistan
El Salvador   Mozambique   Vanuatu
Eritrea   Myanmar   Vietnam
Ethiopia   Namibia   West Bank & Gaza
Fiji   Nepal   Yemen
Gambia, The   Nicaragua   Zambia
Georgia   Niger   Zimbabwe
Ghana   Nigeria    

Legacy Collection 2
Radiology Logo
RadioGraphics Logo 
Tier 1

  • Bed count: 1-400
  • Associate College: Community, Technical, Further Education (UK), Tribal College
  • Community Public Library (small scale): general reference public library, museum, non-profit administration office

Tier 2

  • Bed count: 401-750
  • Baccalaureate College or University: Bachelor's is the highest degree offered
  • Master's College or University: Master's is the highest degree offered
  • Special Focus Institution: theological seminaries, Bible colleges, engineering, technological, business, management, art, music, design, law

Tier 3

  • Bedcount: 751-1,000
  • Research University: high or very high research activity without affiliated medical school
  • Health Profession School: non-medical, but health focused

Tier 4

  • Bed count: 1,001 +
  • Medical School: research universities with medical school, including medical centers

Tier 5

  • Consortia: academic, medical libraries, affiliated hospitals, regional libraries and other networks
  • Corporate
  • Government Agency and Ministry
  • Hospital System
  • Private Practice
  • Research Institute: government and non-government health research
  • State or National Public Library
  • Professional Society: trade unions, industry trade association, lobbying organization