• Annual Meeting Banner 2014
  • Exhibitor Badge Registration

  • Online exhibitor registration opens Wednesday, June 11 at 10:30 am CT. A notification email will be sent to the official representative of each company. The advance exhibitor registration deadline, in order for badges to be mailed in advance, is Wednesday, November 5 at 5:00 p.m CT. Online registration does not close and will remain open throughout the meeting.  If you need additional information, you can contact RSNA Registration at rsnaexh@experient-inc.com.


    Badge Allotment:  
    Each exhibiting company is allotted (5) five complimentary badges for each 100 square feet of exhibit space purchased. A $40 fee will be assessed for each badge produced over the complimentary allotment. No refunds will be issued for badges purchased but not used.

    Exhibitor Badge Access: 
    An exhibitor badge allows access to the two technical exhibit halls, the Lakeside Learning Center, and educational sessions if space permits after all ticketed professional registrants have entered. CME or CE credit is not tracked or awarded to those with exhibitor badges. Exhibitor personnel that wish to secure a seat in educational sessions and/or obtain CME/CE credit must register as a full conference professional attendee and pay the applicable registration fee. 

    Registration Categories:

    Exhibitor Personnel – Show Hour Access Only

    • Employee of exhibitor: sales, marketing, executive, operations, etc.   
    • 8:00 am – 6:00 pm access during set-up, show days and tear-down. 

    Exhibitor Personnel – 24 Hour Access

    • Technical support personnel or individuals requiring 24 hour access.  
    • For security reasons, please limit the number of representatives with 24 hour access.

    Advance Registration: 

    There are two options to facilitate your badge requests depending on number of personnel: 

    1.  Internet (all exhibitors):
      Starting June 11 at 10:30 am CT, exhibitor official representative can enter badge requests here. A notification email with the required user name and password will be sent.
      Register Now Button

    2. Import Datafile (block exhibitors only, over 900 sq.ft and 25 rooms on peak night):  
      Build your own registration list for import. Instructions will be provided on the request a block website starting June 11 at 10:30 am CT.

    Badge Distribution:

    Requested prior to November 5:

    If requested by November 5 badges and holders will be shipped via express mail to the official representative prior to the meeting.  Companies will have the opportunity to provide their own Federal Express, UPS or DHL account number at the point of registration to facilitate faster shipping with tracking.  It is the exhibitor’s responsibility to distribute badges and holders to the appropriate individuals. Select a meeting place outside of the exhibit halls to distribute badges as attendees will not be allowed in the halls unless they have a badge.

    Requested after November 5

    Badges requested online after November 5 will not be mailed and must be picked up onsite at exhibitor registration.  All individual exhibitor staff picking up badges onsite will be required to show a business card with the exhibiting company name and a photo ID.

    Onsite Group Pick-up:  

    RSNA offers onsite exhibitor group badge pickup for companies allotted over fifty (50) badges and/or outside of the United States. Eligible companies will have the opportunity to choose this distribution method at the point of registration.  The official representative will be contacted prior to the meeting to schedule an appointment to pick up all company badges. It is then the exhibitor’s responsibility to distribute badges and holders to the appropriate individuals.  Prior to the group badge pick-up appointment, badges should already be entered into the system and reviewed for changes and/or edits. 

    Onsite Registration: 
    Individual exhibitor staff can register onsite for any remaining allocation of badges for no fee. If you have reached your allotment, a $40 per badge fee will be assessed. All onsite exhibitor staff will be required to show a business card with the exhibiting company name and a photo ID. 

    One (1) badge reprint is allowed per exhibitor onsite, a $40 per badge fee will be assessed for any additional reprints.

    Onsite exhibitor registration is located in the Grand Concourse, Level 3.

    Day/Date                                          Exhibitor Registration Hours          Exhibit Hours

    Wednesday, November 26                   By Appointment Only                          CLOSED 

    Friday, November 28                            8:00 a.m. – 4:30 p.m.                          CLOSED 

    Saturday, November 29                        8:00 a.m. – 4:30 p.m.                          CLOSED 

    Sunday, November 30                          7:00 a.m. – 5:00 p.m.                          11:00 a.m. – 5:00 p.m. 

    Monday, December 1                           8:00 a.m. – 5:00 p.m.                          10:00 a.m. – 5:00 p.m.

    Tuesday, December 2                          8:00 a.m. – 5:00 p.m.                          10:00 a.m. – 5:00 p.m.

    Wednesday, December 3                     8:00 a.m. – 5:00 p.m.                          10:00 a.m. – 5:00 p.m.

    Thursday, December 4                         8:00 a.m. – 1:00 p.m.                          10:00 a.m. – 2:00 p.m.

    Guest Vouchers:
    Each exhibiting company will receive an allotment of guest vouchers. Each guest voucher may be used in exchange for a one-day badge to visit the technical exhibits only (a $325 value). Guest vouchers will be provided to the official representative with their company badges. The formula used to distribute exhibitor guest vouchers is as follows.

    Booth size 100–900 sq. ft: 5 guest vouchers
    Booth size 1,000–3,900 sq. ft.: 10 guest vouchers
    Booth size greater than 4,000 sq. ft.: 20 guest vouchers

    RSNA 2014/Experient